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Document Library
Find Us
FLDOE Implementation Plans
Impact Report
Newsroom
What's New
Spring Education Plan Approved
Interim Principal for FPCHS Named
COVID-19 Dashboard Coming
Update Student Information
New Plans for TOY/EOY Celebration
Archived News
Teacher and Employee of the Year Gala
60 Seconds with Flagler Schools
Videos on Demand
School Board
Board Calendar of Events
Board Docs
District Map
Meet The Board
Plans & Procedures
Previous Board Meetings
Public Records
School Board Policies
School Board Spotlights
January
February Spotlights
June Spotlights
June 2020 Spotlights
August 2020 Spotlights
September 2020 Spotlights
October 2020 Spotlights
November 2020 Spotlights
December 2020 Spotlights
Departments
Superintendent's Office
Executive Team
Messages From Superintendent
Innovative Teaching Moments
Exceptional Student Education
Custodial Services
Federal Programs
Finance
Financial Transparency
Purchasing
Competitive Solicitations
Single/Sole Source
Food Services
Food Allergies/Special Diet
Curbside Meal Distribution
Health Inspection Certificates
Tips/Resources
Human Resources
Additional Information
Evaluation Forms & Systems
Job Descriptions
New Hire
Substitute Teaching
Work With Us!
Information Systems
Plant Services
Risk Management
Security
ALERT
Color Codes
FortifyFL
Parent Safety
Report an Incident
School Resource Deputies
Student Safety
Student & Community Engagement
Teaching & Learning
Technology
Transportation
Use of Facilities
Schools
Elementary Schools
Middle Schools
High Schools
Adult Education
Virtual School
Charter Schools
Instructional
Federal Programs
Title I
ESSA Foster Care
Private School Services
Title III/ ESOL
Title IV
Title IX
Approved Grants
Teaching & Learning
Assessment, Accountability & School Improvement
Assessment Calendars & Schedules
School Accountability
School Improvement
Documents
Career & Technical Education
Content Focus Reports
Elementary School Education
English Language Learner
High School Education
Instructional Materials
Middle School Education
Multi-tiered Systems of Support
Office of Charter Schools
Voluntary Pre-K
VPK Registration
Technology
Parent Guides
Digital Citizenship
Internet Safety
Student Device Information
Digital Learning Handbook
DLM Registration Form
Home Wifi
Repair & Replacement
Student Guides
G Suite Guides
How-to-videos
iPad Guides
MacBook Guides
Schoology Guides
Pay Technology Fees
Technology Support
Transition Services & Programs
Flagler Community (FCTT)
Disability Employment
High School High Tech
Project SEARCH
SEARCH Testimonials
STREAM Courses
TRAIL Transition
TRAIL Testimonials
Virtual Learning
VL Instructions/Tutorials
Summer Parent Resources
Family
Attendance
Back To School Resources
Student Resources
Apply For Scholarships
Education Foundation Scholarships
Exceptional Student Scholarships
Positive Behavior
Student Discipline
College & Career Prep
Families In Transition
Health & Wellness
Home Education
Mental Wellness
Health Minute Archive
New Student Enrollment
Parents/Guardians
ESE Parent Advisory Council
Parent web sources
Title I Family Engagement
Peachjar
Road to Success
RTS Program Gallery
School Choice
Teenage Parenting Program
Transcript Request
Volunteer With Us
Community
Community Education
Flagler Auditorium
Flagler County Social Services
Flagler Education Foundation
Flagler Home Show
Flagler Youth Center
G.W. Carver Center
Hot Topic
Mentor A Child
Volunteer With Us
Contact Us
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Updated Return To School Guide
Public Records
School Board
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Public Records
Flagler Schools
»
School Board
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Public Records
Information on Public Record Requests:
Under Chapter 119, Florida Statutes, the public (media, community members) is given access to government records. It is important to the School District of Flagler County that our stakeholders understand their rights to obtain public records.
According to F.S.
119
a public record is defined as the following:
“Public Records” include documents, papers, letter, map, books, tapes, photographs, films, sound recordings, data processing software, or other material regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.
You may also review the statute in its entirety here: Chapter 119, Florida Statute. To view exemptions to the statute set by the Florida legislature you may follow these links: F.S. 119.07 & F.S. 119.071
Requests for Public Records do not need to be in writing, nor do they need to be made in person. According to F.S. 119.07(b):
“If the nature of volume of public records requested to be inspected, examined, or copied pursuant to this subsection is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved, or both, the agency may charge, in addition to the actual cost of duplication, a special service charge, which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the agency or attributable to the agency for the clerical and supervisory assistance required, or both.”
To provide the record(s) in question, there may be a cost involved. Per Florida Statutes and School Board policy, the cost is $ .15 per page, one-sided, $ .20 per page, two-sided for hard copies of reports or other documents. While that may sound like a small amount to charge, some reports can be hundreds of pages long, which will, of course, result in a substantial charge.
In addition, if the time required to produce the Public Records will take longer than one (1) hour, the District charges for the staff time to do the work (the hourly rate of the person(s) doing the work). Also, if the documents are to be reviewed, the review must be done under the supervision of District staff. If the total amount of time to review the documents takes longer than one (1) hour, again, per Florida Statutes, the cost will be the hourly rate of the staff member supervising the review. Again, depending on the type of request made, this charge can be substantial.
One thing to remember about a public record is that it has to exist in order to be provided. That may sound simple, but many times individuals request information they think the District maintains, when in fact, we don’t. This can lead to the misconception that we are not providing information, which is not the case at all – we must have it in order to provide it. Any information we have will be made available and you have the right to inspect it – and have copies made if you so choose.
Flagler County Public Schools has never, nor will the District ever, refuse to provide information that is public. “Under Florida law, E-mail addresses are public record. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.”
If you have a Public Record Requests, please contact:
Kristy Gavin
General Counsel
Office: 386-437-7526 ext. 1105
Fax: 386-586-2641
and/or
Erica Lovelette
Paralegal
Office: 386-437-7526 ext 1104
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